Posts Tagged ‘Strategy’

10 Things Entrepreneurs Can Learn From Politicians

Monday, February 13th, 2012

‘Tis the season. Not for giving gifts or reflecting on peace on earth. This is the silly season where we have to opportunity to elect our next President of the United States. Every four years, our country engages in a ritual which will impact the course of our economy, our social policy, and our governmental priorities. More importantly, this quadrennial exercise will determine the content of our newspapers, blogs, TV newscasts, and radio editorials. Writers will fulminate, pundits will issue declarations, and talking heads will revel in the traditional aspects of the sport known as Presidential Politics.

What can entrepreneurs learn from politicians? Historically, the political industry has pioneered strategies for marketing, partnering, business development, social media use, and audience engagement. Brand-building is key to successful political campaigns as it is for businesses, and politicians build their own personal brands using tactics that all of us use everyday. In short, small businesses and startups can draw many valuable lessons from politics, politicians, and political campaigns. In previous posts i have written about how we can learn from kidsdogsmusicians, chefs, and athletes.

As we speak there are still four candidates actively competing for the Republican Party nomination for President, and while we find ourselves by turns, laughing at them, swearing back at them on television, or nodding in agreement with their ideas, we do have to admire them for their passion, their dedication, and their persistence as they each create a distinct brand and pursue their share of the elector market. So, let’s take a look at the politicians and see what they have to teach us!

1. Politicians compete. Politics is a cut-throat industry, rife with cheating, back-stabbing, and intrigue. Not that those are necessarily ‘bad’ things, right? While i do not espouse the use of dirty tricks or underhanded strategies to gain advantage in business, we do stand to learn from successful politicians and their ability to put themselves forward in the best possible light, while painting the most unflattering picture possible of their opponents. In politics at its best, this competition takes the form of a debate about ideas and convictions and, at its worst, it can get viciously personal and destructive. While rejecting the negative approach we see so often in politics, entrepreneurs can and should learn from those politicians who compete by emphasizing the values they represent, the superiority of their ideas, and the benefits that come with their service.

2. Politicians market actively. Politics requires constant and active marketing. During campaign season, this is obvious – just ask anyone in Florida about the recent inundation f television commercials, mailers, robo-calls, door hangers, yard signage, and wall-to-wall billboards. But between elections good politicians continue to energetically market their ideas, their legislative priorities, and their brands. This usually takes the form of public relations – news conferences, press releases, public appearances are leveraged to keep the person or the issue in the public eye and push the priorities and ideas of the politician into the public conscience. Entrepreneurs can draw clear connections to their own businesses, products, and services and can leverage many of the same techniques politicians use to increase awareness, build brand loyalty, and keep themselves top-of-mind with their own audience.

3. Politicians differentiate. One of the keys to a strong political campaign is the candidate’s ability to draw a strong distinction between herself and her opponent. Voters take a risk when electing a candidate – after all, we don’t really know what a candidate will do once they become an incumbent – so it is critical for a politician to show how they are different and to give voters a clear choice. Small business can take a similar approach in the marketplace: by communicating how our offering differs from the competition, our customer can better understand the choices they have and the benefits they can derive by choosing us over the competition.

4. Politicians build audiences. In social media one measure of results is the size of our audience: followers, likes, re-tweets are ways we determine our success. In politics audiences are not just important, they are critical in determining whether an incumbent keeps his job or whether his opponent takes it over. So, needless to say, a politicians ability to build a faithful audience can make or break a career and determine whether their ideas and programs prevail. Our ventures, too, thrive with the support of a loyal audience; ensuring customer satisfaction, creating great word of mouth, and building a fanatical fan base can allow our own businesses to prevail in the marketplace.

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Small Biz and Startup Tips: 5 Ideas to Prepare for an Economic Recovery

Monday, February 6th, 2012

While economists (as usual) refuse to agree on the specifics, there is a general consensus that the recovery may (finally) be underway. Last week the Labor Department announced that in January over 240,000 new jobs were created and that the unemployment rate was at its lowest level in three years. In addition, tax revenues are increasing as is consumer spending, and exports have grown across many industries.

For small business this is great news. Not just because it means that other companies are hiring, but it means that other companies are spending. One of the most corrosive effects of the weak economy has been the impact on how, when, and where businesses have spent; small business in particular took a hit because of reduced spending. When customers choose to defer spending on services and goods which might not be 100% necessary to their business, many other businesses are impacted. And when companies can be confident enough to start spending again, the trickle effect can have a positive impact on many other companies, too.

Small businesses can and should plan for an improving economy, just as they have for a downturn. In a bad economy we plan and execute tactics to cut back on discretionary spending, reduce labor costs, postpone expansion, defer marketing efforts, reduce inventories, and minimize all extras and perks. In an improving economy, small business in particular can look for ways to leverage the upswing and to strategically benefit from some of the opportunities created when bad times start to get better. Here then are 5 thoughts on ways small business and startups can get a jump on the growth!

1. Look for new talent. In the last few years, layoffs have taken a toll – hundreds of thousands of workers are still on the search for that new job and the pool of available talent is probably the richest it has been in decades. Consider filling any positions you might have left vacant during the downturn, or even creating new ones to take advantage of an uptick. Many positions require training and many new employees can take months to get fully up to speed, so start planning ahead for the growth that may be in store.

2. Invest in equipment. Capital expenditures were among the most commonly deferred costs for many businesses over the past few years, and manufacturers felt the sting. But now factories are gearing up again, with job growth in the manufacturing sector among the strongest last month. Inventories are also on the increase and together these act as a leading indicator and a strong sign of recovery. While credit remains tight, interest rates are at a historical low and government incentives are available making investment in equipment, furniture, and fixtures an attractive proposition. (more…)

DIY Branding, Self-published Fame, and Romantic Trolls

Monday, January 30th, 2012

Amanda Hocking is a star of the publishing world. Last year she signed a 4-book, $2 million dollar deal with St. Martin’s Press, one of the largest publishing houses in the world. While in itself, this is not unusual – authors become best-sellers every day, and publishing houses announce contracts with authors just as often, what is unusual is the road Hocking chose for her journey from high school-loner and Star Wars geek to group home worker to self-publishing royalty. Less than a year after she uploaded her first novel to Amazon, Hocking had uploaded 8 more of her novels and collectively they had sold more then a million copies and earned over $2 million in royalties. Hocking’s story is a classic tale of identifying a market need, strategically occupying a niche, and quickly building a strong brand field by a rapidly growing base of fans and word-of-mouth marketing.

Though she had been writing stories from the time she was 9 years old, and had already written full-length novels, Hocking tells of seeing a YouTube video of Mark Hoppus from Blink-182  talking with Pete Wentz of Fallout Boy. In the video, Hoppus encourages kids to follow their dreams and make them come true. It spurred her to take a passion for writing and approach it as a job instead of a hobby and to devote herself full time to the pursuit. Over the next year she made a serious study of the literary landscape, focusing on the teen paranormal-romance genre, and the market opportunity for series like the Twilight Saga and The Vampire Diaries series. Hocking settled down to work and within a year she had written 5 more novels all of which she started selling on Amazon, Barnes and Noble, and other e-book platforms.

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Crowdsourcing: a 7+7 Primer (Pt. 2)

Monday, January 23rd, 2012

Last week I posted the first part of this article on crowdsourcing strategies. In the post, I discussed some of the big-picture issues that I believe should be considered carefully when planning a crowdsourced project. Best practices for crowdsourcing require managers to first determine the best venue for their project, effective management of the process, careful quality control, executing a well-planned recruiting strategy, active engagement of the intended audience, express ’training’ of the participants, and the anticipation that pushback may be encountered.

Today I’ll discuss 7 practical measures which managers should take to ensure a successful outcome to their crowdsourced project. These steps, when well executed, will significantly increase the probability of success, will increase the value derived from the project, will save a meaningful amount of time, and will help to assure a high quality work product.

1. Determine project goals and strategy: One of the key tenets of a lean approach to management, is the definition stage; determining a project’s goal is the first and most important step in the process. Specify exactly what you are trying to accomplish with the project and let the specific strategies and tactics flow from that objective. It is important that managers devote the time, energy, and necessary resources to the definition process as every man-hour dedicated will pay off in the end. Pull the team together, clean the whiteboard, and start brainstorming to clarify your intent and to set forth your specific objectives.

2. Define the process and the steps: Once your larger goal have been defined for your crowdsourced project, it is time to plan specific strategy and tactics to achieve it. Ask and answer for yourself these questions: Where will you host the project? Who will you recruit to participate? How will you reward or compensate the participants? Will the process be an open, transport effort or do you need some degree of privacy? There are literally dozens of considerations and contingencies to plan for when crowdsourcing and this planning process will force you to account for all of these.

3. Select the platform: By its very nature, modern crowdsourcing has a technological underpinning; it is the Internet, after all, that enables businesses to reach the large audiences needed for a successful result. Whether building your own site for the project or hosting it on one of the established crowdsourcing platforms, the choice of technology is key. Carefully evaluate the tools and features your project will require; consider the skill sets needed for the participants; and review your goals to make sure the choices you make during this part of the process are serving the ultimate aim of the project.

4. Create a strong project brief: A well-written brief will contain information not just about the project and the deliverables, but also about the goals for the project, the company sponsoring it, and the intended audience for the end-product. On crowdSPRING designers like to say, “We can’t work in a vacuum” (and, no, they are not referring to working in deep space or at the Dyson factory). The participants in your project need information: specific requirements, clearly established scope of work, defined expectations on deliverables, well-explained schedule, and established awards for participation are not just expected, but are required for success. Without overwhelming the potential participants with reams of data or pages of descriptive prose describe what you need, how it will be used, who you are, and who it is for. Provide examples of similar projects or products; provide appropriate links to other businesses, websites, designs, or samples that you like. In other words, the better job you can do with your brief, the faster you will start to receive submissions and the closer they will be to what your requirements specify.

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Crowdsourcing: a 7+7 Primer (Pt. 1)

Monday, January 16th, 2012

We write often about small businesses and startups and lean approaches to marketing and other business functions. Mid- to large-size companies can also benefit from the lean methodology and one way to do so is by actively leveraging crowds of workers: designers, software engineers, testers, writers, customer support people, customers, market researchers, and dozens of other groups via the Internet.

Crowdsourcing, like many business activities had distinct advantages both strategic and economic, but the process also comes with its own set of unique pitfalls and dangers. Careful planning and good management of the process can mitigate the risks, but it is crucial that managers understand some of the issues and challenges involved as well as best practices for successful crowdsourcing. I’ve created a list of 7 big-picture issues that companies should consider as they plan their crowdsourced projects. Next week I will discuss the 7 steps companies can take to ensure a successful outcome for their crowdsourced projects. Here then, 7 “Big Picture” thoughts on how best to crowdsource your next project.

1. Make a choice and determine a venue: The critical first question for a manager considering crowdsourcing is simple and binary: is it the best choice for this project? There are many ways to complete a project, and determining how to do so is not just a choice of economy, or convenience, but also a choice of value delivered. Crowdsourcing can be of substantial economic benefit, but this comes with some trade-offs as well. You must answer the question for yourself: do the benefits of the crowd outweigh the benefits of a more traditional outsourcing, partnering, or in-house approach?

If the answer too this is a ‘yes’ the next step is to determine the venue for your project. There are dozens existing online communities and platforms that managers can leverage for tasks ranging from transcription to translation (Amazon Mechanical Turk), QA to RD (uTest to Innocentive), and coding to composing (TopCoder to musikpitch); these are readily available and easy to use, but some companies have chosen to host their own crowds and develop their own technical capacity. Keep in mind that the existing services have already done a great deal of the heavy lifting and because of that, they can deliver great value to you. It takes time and commitment to build a community of skilled workers in any domain, as well as more time and money to build the underlying technology, infrastructure, policies and protections necessary to the process. A DIY approach to crowdsourcing makes sense for a long-term approach, but many companies will want to experiment and learn before they decide to build their own.

2. Manage the process: Be certain that you don’t simply throw open the doors to your project without thorough preparation, active involvement, and careful oversight. The assumption that, once launched, a project will run itself is a very dangerous expectation and can easily lead to the failure of the project, as well as a likely inability to repeat the experiment going forward. Actively managing a crowdsourced project is no more or less difficult than managing a project executed in-house, but does come with a different set of hazards. Remember the Internets are a wild and scary place populated with creatures rarely seen in your warm conference room, so keep in mind that a crowdsourced project can get out of hand and without your own diligent participation you risk the success of the undertaking.

3. Control quality: The quality of the final work product is a key goal when managing any product, project, or process and crowdsourced projects require your careful oversight to ensure high-quality. Because many crowdsourcing communities are open platforms which have low barriers to participation, the quality of the submitted work can often be subject to great (ahem) variability. The role of the project manager is to act as gatekeeper, curator, editor, and leader and this guidance is vital to the project’s success. Take care to quickly identify the best work being done and the most talented participants, then take the time to communicate directly with those workers. Just as quickly identify the low-quality work and politely (but firmly) discourage those workers from participating further. Some platforms provide tools to assist with this, but often it will be up to the manager to perform this role.

4. Recruit and manage the crowd: Essential to the success of your crowdsourced project is the crowd itself. Established communities have done much of this work for you, but you will have to take the time to recruit the appropriate talent to participate in your project. If using an established community, marketing your project to the community is critical and you should try to promote it however you can: via emails or messages, newsletter inclusion, or by leveraging any features the site may offer such as internal promotion packages and display placement options. If you are going the build-it-yourself approach careful use of social media tools, public relations, and other word-of-mouth tactics can help you to attract the right workers to participate. Keep in mind that established communities typically have their own rules and policies designed to help you succeed: codes of conduct, user agreements, community policing and enforcement protocols are often in place and if you decide to go it on your own, you will want to make sure you have thought these through and are ready to take action to enforce your policies.

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10 New Years Resolutions For Small Businesses and Startups

Monday, December 19th, 2011

 The new year is fast upon us and it is time for that ritual known as resolution-time! I am not talking about a new resolve to eat lighter and get to the gym 4 days a week. I am talking about business resolutions – specific actions and efforts you should take over the course of the next few months to strengthen your business, improve your customer’s experience, and strengthen your team in the year ahead.

Some of these suggestions are specific things to do to help increase business activity, other undertakings are meant to help you learn more about the current state of your business. Not all of these are for every company, but I hope that you find a few on the list that make sense for you. Here then are 10 new-year-business-resolutions for 2012!

1. Review your strategic plan. It is a good idea to dust off your strategic plan at east once a year, and what better time then now? Business strategy needs to be ever changing and ever evolving if you hope to compete effectively, and an audit of your strategy is definitely in order. Schedule a brainstorming session, look hard at what your competition is doing, consider your marketing tactics and come away with a fresh approach to your business for the upcoming year.

2. Audit your social media strategyA SM assessment is an easy resolution to start the year, and Facebook is a natural starting point. Simple to use and critically important, FB is a key portal to your business, a point of entry for many of your potential customers. If you haven’t been attentive to this in 2011, start in 2012. Twitter is another channel that you should appraise and consider whether your efforts there are adequate or if they can stand improvement.

3. Attack your budgetWe do this at the end of each year, and it is critical that you look closely at your budget as soon as possible. Track last year’s expenses and compare actual expenditures with budgeted amounts. Do a reality check and see where there is fat to be cut or where you are underestimating the true costs. An focused look at your costs will help you to keep them under control in the new year.

4. Try some experimentation. Resolve in the new year to set specific goals for your business, define strategies to achieve those, and then develop a short list of experimental tactics to execute. Perhaps you haven’t tried email marketing, social media, public relations, special events, or other marketing  methods and some or all of these may prove effective if you try. Be sure that you are able to effectively measure the results of any new tactic you engage in and be ready to quickly kill those that are not working and increase your efforts with those that are.

5. Gather your data. The new year is the perfect time to reconsider the business data you gather and whether you are measuring what is truly important. Resolve to measure effectively, develop useful reporting, just be careful that you don’t waste your time or the team’s on measurements which will not move your company forward.

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Small business and startup tips: 5 ways to tune out distractions!

Monday, November 28th, 2011

Distractions abound.  Every day we start work and spend a great part of the day battling the noise that surrounds any small business owner or entrepreneur. The email, the Facebook, the Twitter, the cell phone, the landline, the snail mail, the deliveries, the lunch orders, the radio,the text messages, the  television, the newspapers, the YouTube videos – all conspire to dilute our focus, stifle our creativity, and distract from what is really important: growing our business in a productive, efficient environment. Finding ways to tune it out is important; sometimes a lack of noise helps you to think creatively, focus on what you need to accomplish, and reflect on what is working with your business and what is not. Great ideas can come in ways that surprise you, but rarely come amid the hubbub of everyday distraction.  So… here are 5 ideas of practical steps you can take to reduce the noise.

1. Turn off the apps. Try to limit your time with email, twitter, Facebook and the rest to specific times of the day. The constant ding-ding of alerts can greatly diminish your ability to get other work done. I find that if I can ignore the incoming messages (whatever source the come from) I can think more clearly about what I am working on, accomplish goals in a shorter time, and complete my other tasks more efficiently and effectively. Productivity is only measured by what you actually accomplish, not by how many emails you read, tweets you send, or blogs you read, so my recommendation is that you literally turn off those programs and feeds at certain times of the day and only turn them back on when you are ready to focus on them.

2. Work from homeThe office can be a dark, bubbling tar-pit of conversations, jokes, music, and a multitude of other interruptions, all conspiring to keep you from your work and to hamper your ideas. Working from home allows you to pro-actively tune out the distractions and the commotion that come with working around a larger group of people.

3. Unsubscribe. I suspect that I have  subscriptions to 80 or 100 different blogs, newsletters, and email lists. These tend to pile up over time, many going unread and many others providing time-killing content, much of which I could do without. Purge, purge, purge – take the time to unsubscribe and cut these lists down to the ones that provide you real value and information that you actually use.

4. Make a list. Keep there clamor down by tuning it out with lists of the important things you are trying to accomplish on any given day, week, or month. I am a huge believer in using checklists to manage time, but they also serve to quiet the din that accompanies you everyday work.

5. Schedule yourself. A schedule can also help to reduce the interruptions that come with work. Scheduled meetings can cut down on the impromptu conversations, emails, and IM’s that accompany any project-in-progress by formalizing the conversation and questions that necessarily accompany a team effort. Scheduled phone calls will help to offhand calls that people make just because the “need to ask one quick question.” By scheduling time that is specifically devoted to a project or effort, you can reduce the number of unplanned, spontaneous interruptions that often dominate our days.

Photo: underminingme

Small Business Spotlight of the Week: Crowdegy

Wednesday, November 16th, 2011

All of us are smarter than one of us. And those of us with “crowd” in the name are best. #notsohumblebrag.

But in all seriousness, today we bring you another crowdsourcing site: Crowdegy. If you’ve ever wished you could troubleshoot problems your business is having with people who have something of value to say, you have found your web service.   It’s an open call to the world for advice.  Crowdegy will help you organize your questions– and the answers you receive–  to help you make the best decision for your company. All answers are kept anonymous, so you know you’re getting honest feedback… for better or for worse.

Co-founder, Jon, chatted with me a little bit about harnessing the power of many:

How would you explain what you do to somebody’s grandmother?

We help organizations/groups to evaluate how they are doing and to make better decisions about their strategic direction – conveniently and affordably.

There’s an old adage: “all of us are smarter than one of us.”  Most organizations aren’t fully taking advantage of what their individual members know because it takes a lot of time to sit down with each individual and ask them for their perspective.  Our software lets bosses and group leaders to tap the wisdom of their employees, coworkers, and customers more efficiently than ever before.

What made you use crowdSPRING?

It didn’t hurt that you had the word “crowd” in your name.  :)   Your UI is also very clean, which I appreciate.  Plus you offer a wide variety of services, including industrial design.

What are some industry specific challenges you faced?

People aren’t used to thinking about strategic planning this way.  They assume strategic planning has to be a manual process that takes a lot of time, money and meetings.  Until now, they were right.  If the planning process wasn’t expensive and painful, you weren’t doing a very thorough job.  Our software upends that, but changing a paradigm is always a challenge.

What was your biggest learning curve/experience?

Good UI is so hard and so %^&#$! important.  Going it alone is also hard.  Carefully chosen business partner(s) helps a lot.

What’s the craziest story you have from starting your own business?

One night in 2007 during a time when I was struggling with a particularly difficult section of code (multiple nested recursive calls, aka rabbit holes within rabbit holes) a Black Widow spider crawled into my bed and bit me near my navel.  How it got there or where it went I have no idea.  After jumping online and realizing that it probably wasn’t fatal, my next thought was that I simply couldn’t die before finishing this part of the software. So instead of going to the emergency room like a sensible person, I spent the rest of the night in front of the computer doing involuntary stomach crunches while regularly crashing the server with infinite loops.  I finally perfected the code around 4am and went to [a different] bed.  I suppose the story would have been better if I had expired while uploading the final code, but then who would have told the tale?

If you could go back, would you do anything differently? If so, what and why?

I would have gone to the emergency room.  I also would have spent more time and money on the UI early on.

How do you see your company growing in the future?

Our software isn’t just for companies that want to a do-it-yourself product.  Our software eliminates a lot of the rote work in strategic planning, but many people are still intimidated by the strategic planning process.  Consultants and other specialists can bring knowledge, experience and reassurance to the table, and our software can make their lives easier too.  Partnering with strategic planning consultants will be important for our growth.

Six words of advice to those looking to start their own company.  

Seek professional help early and often.

Crowdegy’s call for a new logo received 144 entries.

Interested in having your small business featured?  Email smallbiz@crowdspring.com!

Lean Marketing: Facebook advertising for newbies

Monday, November 14th, 2011

We write often of low-cost, high impact marketing tactics for small businesses and share tips for leveraging these. We believe that small business and startups should always be willing to experiment with marketing tactics and strategies as long as those serve a larger goal and contribute to a clear strategy.

The key to this approach is to set very specific incremental goals, carefully collect and analyze the resulting data, and be ready to do one of two things based on what the data tell you. If the results are positive, repeat and iterate that tactical experiment as long as it is moving you towards the defined goal. Alternately,  if the tactic is failing, be ready to quickly terminate the experiment.

Search engine marketing is a tactic that is perfect for a lean, iterative approach to marketing. Paid search allows small business owners to easily set simple, reasoned goals and then, based on the data collected, make adjustments and decisions rationally. For instance, if you have a simple goal of driving additional traffic to your site it is easy to measure the results (and cost) of the SEM campaign. Define for yourself exactly how much traffic you wish to result from the tactic, and how much money you are willing to spend for the additional traffic. The resulting data will tell you quickly whether you have accomplished that goal.

We have provided advice on using Google Adwords as well as other platforms, and today I want to share some advice on best practices for using Facebook as an advertising platform. Facebook advertising’s greatest benefit is the network effect. If a Facebook user interacts with your ad by ‘Liking’ it, that ‘Like’ is automatically shared with the user’s entire network of FB friends. This is a powerful magnifier, not just in terms of the word-of-mouth amplification that brings your message to many more people, but because of the ‘endorsement effect’ that accompanies the word-of-mouth. Studies have indicated that as many as 90% of consumers are more likely to trust recommendations from people they know. In other words, we all take advice from our friends and if one of them ‘Likes’ a certain FB ad, then we are more inclined to try that product or service ourselves.

Here  is a short tutorial for getting your Facebook campaign going:

Set goals. Be very clear with what you are trying to accomplish with your Facebook campaign. Is it to gain fans for your business’s FB page? To drive traffic to your own site? To generate sales and revenue? It is crucial that goal definition include conversion definition. For instance is a visit to your site what you would consider a conversion? Is a user registration or harvested email address a conversion? Or does it have to be an actual sale for you to consider it a conversion? Define what a conversion is and be clear on how much you are willing to pay for each conversion. The only way to measure the campaign’s success is to articulate for yourself how you define success and to measure the data against that definition.

Target effectively. Facebook allows you to target your ads to very specific segments and demographics.You can segment by a user’s location, language, or by the industry the user works in. Alternatively you can target by personal demographics like age, relationship status, education or even by birthday. For instance you could target your ads only at people in California, who are single, and who’s birthday it is today. You could even choose to target only people who’s 37th birthday is today. This ability to slice and dice by the audience you want, and not just be those searching for specific words or terms can be incredibly powerful.

Determine ad type. You will have to choose between to approaches with your Facebook ads – CPC or CPM. CPC is the cost-per-click model and with this you will only pay for the actual click-throughs that your campaign generates. With CPM (or cost-per-thousand views), you are paying for the number of impressions, or actual people, that see your ad appear on a FB page they visit. This choice should be driven by your own goals; if the objective of the campaign is to drive traffic to your site, then CPC will be a more measurable choice. If, alternatively, you are trying to raise awareness of your brand or service, then a CPM approach might make more sense.

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Small business and startups: 5 great self-service HR resources

Monday, November 7th, 2011

The everyday grind of running a business can be tough. I am not talking about wooing potential partners at fancy lunches, or drinks with clients after work, or even the whiteboard sessions that can fill our days. I am talking about the nitty-gritty reality of operating a business, paying the bills, washing the dishes, and managing employees.

Most small businesses and startups do not have a dedicated human resource professional to manage the endless details of benefit plans, recruiting, payroll, and records keeping so those tasks typically fall to a founder or general manager. The responsibility to deliver for your team never ends and can sometimes be overwhelming in its complexity and detail and it is critical that you get it right all the time, every time.

I have found a number of great resources that help me in this day-to-day process, keep me on top of the details, and make sure that nothing falls through the cracks. My approach is to leverage as many ‘self-service’ resources as possible and there are tons available online for everything from template forms to payroll services to insurance marketplaces. These services are efficient, inexpensive, and accessible from anywhere at anytime. If you choose carefully you can save a great deal of money, increase your own productivity, and keep your employees happy with the benefits and services you provide them. Remember, other companies are lurking in the dark, waiting to steal away your most valued team members. The happier the team is, the less likely they will listen to the siren song of your competition and choose instead to stay with you!

Here are 5 great online resources to help with your own human resource needs:

1. Recruiting and screening. There are several  good options for recruiting and screening online and sites like CareerBuilder and Monster.com do a fair job. On these sites an employer can post openings and search for a good match with relative ease and at a low cost. But the results are often less than stellar, with many applicants sending out resumes en masse without taking the time to read the posting or check the job’s requirements. LinkedIn provides some great tools for identifying and screening candidates and allows a business to leverage their own network and word-of-mouth to identify the most qualified candidates. Tow other good online resources are Ceridian and HireRight.com both of which can help you to manage the search and the screening process.

2. Payroll and record keeping. Payroll can be the most time-consuming of HR activities and it is critical that you get this right. When there is a mistake in an employee’s payroll, believe me you will hear about it. And if those accounts don’t reconcile properly  at the end of the year, the consequences can be painful; the IRS frowns on employers who don’t do this work carefully and your accountant will become an evil, fire-breathing demon if things don’t match up. We use SurePayroll, a Chicago-based startup (now a division of PayChex) and their solution is economical, simple, and reliable. Once you have your company set up in their system, payroll is accomplished in 3 or 4 clicks of the mouse and you can be assured of its accuracy. SurePayroll’s reporting tools are powerful and detailed, Quickbooks integration is straightforward, and the interface is clean and intuitive. Another interesting resource for online employee record keeping is EffortlessHR, which provides a rich variety of forms which can be completed and uploaded to the site and can be used to manage timesheet reporting, employee history, benefits management, and the like.

3. Health and disability benefits. The Patient Protection and Affordable Care Act of 2009 requires all states to set up health insurance exchanges by January of 2014. These exchanges will allow small and mid-size businesses (as well as individuals) to compare health insurance benefit plans for their employees. Several states already have their HIX up and running and others are poised to follow soon;  Massachusetts Connector, the Utah Health Exchange, and New York’s HealthPass are operational and businesses can use those today. In the meantime there are also several private exchanges that operate in much the same way. One of the leading private exchanges is eHealthInsurance which allows small business owners to compare a variety of medical, dental, and vision plans side-by-side to find the best match for their company.

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